Bacon Hill Homeowners' Asssociation

Bacon Hill Homeowners’ Association
Board of Directors Meeting
April 17, 2025
Administered on Zoom by Kathy Adams

Present: Roger Stackpoole, Kathy Adams, Chris Adams, Jim Richardson, Chris Sedlack, Brian Davis, Michael Foor-Pessin, Tyler Wainwright, Chris Fesko, Jim Colling
Absent: Pat Gannon
Terry Foor-Pessin, Secretary

Meeting called to order at 7:04 PM.
The November 21, 2024 minutes were emailed to all Board members.  Mike Foor-Pessin makes a motion to approve the minutes as written.  Kathy Adams seconds and the motion passes.

Roger reviews updates on projects that have been previously approved.

Lawn equipment purchase was previously approved, and Roger, Brian and Jim will take action to purchase this. 

The improvements to the fire pit: The Beach Improvement committee will organize volunteers to move the tire rim, spread gravel and make a more inviting area. 

Kayak and canoe racks: will probably make four more.  The materials were priced out by Roger at $1,100, with the fasteners costing the most.  Kathy Adams offers a supply of deck fasteners they have left over from a project.  Motion was made, seconded and the Board approved proceeding with constructing the new kayak racks.

It was noted that we should put up some safety signage, e.g., no diving off the dock.   Chris Sedlack will get back to the Board with recommendations from the insurance company.  Roger asks for a non-institutional aesthetic design. The Board agreed/approved moving forward with adding some signs and caution stickers regarding shallow water at the end of the docks.  Rob Hole offered some stickers.  Brian will take the lead on the signs and Roger agreed to assist.

Jim Colling reports on this season’s porta john.  RLS, the company that put up the pavilion, responded with a quote of $3,925 to install an enclosure with a swinging gate.  Discussion about the need for a pedestrian door and equipment storage shed.  Roger suggests adding $1000 for contingency price increases.  Jim will call the porta john company to clarify how much clearance is needed to get the porta john safely in and out of the enclosure and to have a pedestrian door and to construct the unit.  Mike Foor-Pessin makes a motion to approve the quote plus a contingency amount of $1,000 for a total budget of $4,925.  Kathy Adams seconds and the motion passes unanimously.

Brian Davis reports on the Waterfront Committee.  He is taking over as chairperson with the coaching of former chair, Tom McDonald.  He is waiting for a quote from Four Seasons on putting in strobe buoys/chains in the primary lake front area.  He was told it would be expensive, probably $2,000/marker buoy.  He notes that per Tom, in the past NYS said we didn’t need marker buoys.  Chris Sedlack renews the permit every year and believes we are in compliance.  Brian will review this with Tom and will let the Board know if there is a problem.  He will hold off on ordering these strobe buoys for now.

There continue to be too many mostly unused kayaks, canoes and other small craft along the south side of the beach area.  It is agreed we will announce at the annual shareholder meeting that people should remove crafts they are not using.  They need to put their name on crafts they plan to keep there or on the soon-to-be built racks.  Rob Hall also has some identification stickers he can donate. They will have the season to do this, or we will begin to remove unused crafts.

Brian asks for donations of large stones for the firepit.  Chris Adams and Roger offers some.

Brian states there is a waiting list for moorings.  There are three parties who want to move from the North Mooring Field.  There are three moorings in the primary mooring area which may soon become open.

He announces that on Sunday, May 11 from 10-1, the beach improvement committee will be putting the dock in and doing general clean up, setting up tables, etc.

Brian notes that Kevin Rice wants a mooring spot.  Tom McDonald may have his contact information. The Board recalled that rental tenants are not allowed to use the moorings.

Brian suggests it may be time to implement a fee for those using a mooring, given the expenses related to state inspections and maintenance.  Chris Sedlack suggests we check the Bylaws about the Association assessing fees.  Review at next meeting.

When completing the Mooring Policy, we need to ask for boat registration, a copy of the boat insurance, and a waiver of Association responsibility for any damages. Brian will draft a mooring registration form.

Roads Update—Tyler Wainwright:
Tyler reports we successfully installed 82’ of grid on Precipice Ridge, starting at Stackpoole’s.  It is 8’ wide, #2 runner crush, to a cost of $6,475.20, which was under the quote.   Borotek also says that we do not need maintenance at this time, in part because we did much of the road work in November, and the roads are in good shape.  Brian notes that the addition of large rocks at the North Gate have helped with erosion there.

Architectural Committee—Jim Colling:
No new projects since April 2023, which was a request from Lavery to get Spectrum service.  Dan Garcia wanted to put up a 650 square foot A Frame, but the committee said it needed to be 800 square feet minimum.  Kathy Adams suggested that prospective builders also check with the Town of Spafford for their requirements, which we abide by. Jim noted he also talked with the Town and some aspects of the codes are less restrictive then BHHOA requirements.  The Board supports the Committee’s conclusion regarding requiring the minimum of 800 s.f.

 

Legal Updates—Kathy Adams:
Roger Stackpoole, Kathy Adams and Joe Walsh, the attorney, completed processing Board input on the Bylaws and Covenants revision.  The attorney is currently building the document for our review.  Discussion of how to present the revised documents to the Shareholders. Roger noted these updates will be brought to the Board asap for review and approval and stated we need to have the 2025 Annual Shareholders’ Meeting without delay.  Therefore, we will need a separate Shareholders’ Meeting for approval of these documents.  The process and communication plan regarding these Shareholders’ Meetings will be discussed at the next meeting.  The Board agreed with these points.

 

Treasurer’s Report—Chris Sedlack:
Currently have $21,925.28, of which $15,725.00 is the Emergency Fund.  This leaves us currently with $6,200.28 available to work with.  Chris will be sending out dues letters in the next two weeks, which usually results in receipts of $21,000 or more. He noted that our liability insurance costs $4,584.44 and was not paid until 2025 when we were billed.
Discussion about necessity of raising dues from $550 per lot. 

Also, are work hours still active?   Kathy will send out the document for the Board’s review, and it will be discussed at the next meeting.  If still in effect, we will post on the website and hand out at the Shareholders’ Meeting. Chris reviews that the chairs of the Roads, Architectural and Waterfront Committees are supposed to collect work hours and submit to him. 

Mike Foor-Pessin makes a motion to Raise the annual Bacon Hill dues by $50.  Rob Hole seconds, and it is passed unanimously.

Roger notes that we will make plans for the annual Shareholders’ Meeting at the next Board meeting.  He is reminded that we must give 30 days’ notice prior to holding the meeting.

Kathy Adams makes motion to adjourn, seconded by Tyler Wainwright.

Respectfully submitted,

Terry Foor-Pessin