Bacon Hill Homeowners' Asssociation

Bacon Hill Homeowners’ Association
Board of Directors’ Meeting
May 7, 2025
Administered on Zoom by Kathy Adams

Present: Roger Stackpoole, Chris Adams, Kathy Adams, Chris Fesko, Tyler Wainwright, Jim Colling, Chris Sedlack, Michael Foor-Pessin, Pat Gannon, Brian Davis, Jim Richardson
Absent: Rob Hole
Terry Foor-Pessin, Secretary

Meeting called to order at 7:05 PM. 
Members confirm that they have received the letter announcing the annual meeting.

Minutes: were sent to all Board members by email, so are not read aloud tonight. 

Brian Davis asks for clarification on the minimum term a lot owner can rent out their property.  It is for 30 days.  A rental of less than 30 days is considered a short-term vacation rental, consistent with NYS Real Estate law.  If the lot owner is compliant with these rental terms, then he can move forward on the Mooring Wait List for a spot to moor their own boat.  It was noted rental tenants are not eligible or allowed to use BHHOA moorings. Kathy Adams notes that we should speak to the attorney to clarify the language in the Declaration.
Kathy Adams makes motion to approve the minutes.  Michael Foor-Pessin seconds.  Motion is carried.

Kathy Adams notes that she is experimenting with the use of AI to provide a recorded summary of the minutes.  The Secretary has agreed to participate with the experiment.  Roger Stackpoole notes that its use may need to be approved at each meeting, as privacy could be agenda dependent and permission of attendees is required.

Chris Sedlack asks for clarification on how many Board members there are currently.  There are 12 currently. Discussion has taken place in the past to have the total number of members be an odd number, such as 11 or 13. 

Shareholders’ Annual Meeting:
Last meeting was in 2022.  Pat Gannon agrees to chair the election portion of the meeting.  As all the Directors’ terms have expired, we will have to establish staggered terms, of two or three years.  Discussion occurs on the manner of voting on Zoom.  Kathy states she has experience using electronic polls and demonstrates how they work.  Pat suggests we work toward having 13 on the Board.    Board members are asked if they are willing to run again, and whether they would prefer a two year or a three-year term.
Pat Gannon, Michael Foor-Pessin, Kathy Adams, Chris Adams, Chris Sedlack, Roger Stackpoole and Jim Colling are all willing to serve a three-year term.  Tyler Wainwright, Jim Richardson, Chris Fesko and Brian Davis are all willing to serve a two-year term.  Rob Hole is absent.  Discussion of potential lot owners who could be contacted and invited to run for a Board seat.

The four officers are willing to serve for another year.  Per existing documents there is one vote per lot.  Kathy Admas, Pat Gannon and the Foor-Pessins agree to do some poll testing before the Annual Meeting.

Brian Davis reviewed a draft of the mooring application to get on the wait list.  When approved, it should be submitted to Brian or to Roger Stackpoole.  The lot owner will need to confirm compliance with the Covenant and Bylaws.

Brian asks if we should consider an annual mooring inspection fee?  Chris Sedlack notes that he pays $95 to the state for both the Primary and North mooring fields for a total of $190 from the general Association funds. Discussion of the pros and cons of charging the 18 mooring spots and using the funds to pay for mooring, permits, inspections and any necessary beacons or other safety equipment. If done, the funds would be tracked separately in the financial ledger. 
Chris Sedlack makes a motion to charge an annual fee of $125 to those with a mooring spot.  Mike Foor-Pessin seconds.  More discussion, and Kathy Adams makes motion to table the previous motion, and continue discussion in the future.  Chris Sedlack rescinds the original motion and seconds Kathy’s.  Motion carries.

Mike Foor-Pessin asks Brian to edit the Mooring Policy in regard to jet skis not using the moorings.  Brian states he will send out rough drafts of the policy for all to review and make suggestions.

Next Board meeting is scheduled as a zoom meeting for Wednesday, May 21 at 7:00 PM. 

Mike Foor-Pessin, makes motion to adjourn, seconded by Chris Sedlack at 9:00 PM.

 

Respectfully submitted,

Terry Foor-Pessin