Bacon Hill Homeowners' Asssociation

Bacon Hill Homeowners Association
Board of Directors Meeting
November 21, 2024
Administered on Zoom by Kathy Adams

Members present on Zoom: Roger Stackpoole, Kathy Adams, Chris Adams, Michael Foor-Pessin, Chris Sedlack, Chris Fesko, Tyler Wainwright, Pat Gannon, Jim Collings, Brian Davis,
Terry Foor-Pessin, Secretary.  Absent: Jim Richardson and Rob Hole.

Meeting called to order at 6:00 PM. Reading of the minutes is waived as they were sent by email to all members.

Tyler reports that road maintenance work was just completed on 11/13 at Winslip Circle from the Borotek quote reviewed at the August 8 and 27 Board meetings, at the cost of $3456.00.  Some work has also been done on the North Road, below the gate.

Tyler discusses the current quote of trying an experimental material (Agtec Geocell Ground Grid three inch reinforcement paver product)  on 82’ on Precipice Road by Stackpoole’s lot in the early spring.  This is a long, straight section high traffic area.  Discussion of alternative options.  Borotek also identifies the need for 45 tons of stone, at $3780.00.

Roger makes motion that we do 82’ with the grid and give Tyler permission to ask if we should also use landscape fabric and if recommended, approve it to install.  Ask if they can do it now.  Approve the $6912.00 total cost plus a contingency of $600 if it is necessary to use the fabric as well.  Kathy Adams seconds the motion.  9 Ayes, 1 Nay.  Motion is approved.

Roger reflects on the competing priorities facing the Board, namely the repairs to the North Road and maintenance of the shoreline.  Brian has found another expert with whom he would like to consult about repairs to the North Road.  It is agreed that it is an important topic and we need more information.

Michael Foor-Pessin asks if we can get an estimate of the breakdown of expenses so we could work in sections, in stages.  Most of the work is needed for a 100 yard stretch.

Roger asks about the status of membership dues.  He notes we need to screen the porta potty screening, and that we had a consensus to buy low-cost lawn equipment and erect a small storage section for the equipment.  We could also build 3 or 4 more kayak racks and improve the fire pit area.  We also need to maintain the roads and maintain and improve the waterfront.  Costs are rising.  He reminded the Board of prior conversations regarding need for increases to the dues as we demonstrate and propose improvements to roads and waterfront.  Discussion ensued.

Chris Sedlack, Treasurer, reports that we currently have $35,740.64 in our account, of which $16,000 is in emergency funds, with $25,000 to use. 

Kathy Adams states that we can fund projects through the dues or fund through a capital project.  She suggests taking a pause on increasing dues.  She recommends trying the geocells on Precipice Rd, doing due diligence on research on the North Road with a goal of stabilizing our investment in road repairs as opposed to doing temporary work.

It is agreed that no action will take place on dues this year as they were raised $100 last year.  The need for any further increase can be revisited next year.

Jim Colling makes a motion that volunteers can work on improving the fire pit by leveling it and adding rocks.  Mike Foor-Pessin seconds and motion carries unanimously.

Mike Foor-Pessin makes a motion that we have a group consisting of Roger, Brian and Jim Colling, work with the pavilion contractor to create a sustainable unit including a platform and screen for the portajohn and an equipment shed with $4000 approved for contingencies.  Pat Gannon seconds the motion.  9 Ayes and 1 Nay.  Motion carries.

Pat Gannon makes motion to purchase a self-propelled gas lawnmower, trimmer and gas cans, with a contingency amount of $700.  Kathy Adams seconds, and motion carries unanimously.

Discussion about getting volunteers to build several kayak racks, and to send out a memo to lot owners to remove unused canoes and kayaks from the common area.  It is agreed to table any action until the next meeting.  Roger agrees to get a design for the racks and a materials list.

Terry states that the webhosting company Wix has notified her that they will be increasing the annual hosting cost from $64 to $220. This may include a free domain name for the first year.  She reviews some of the challenges of moving the website to another host, and that she would need assistance, possibly paid, to help redo the website.  The Board agrees to keep the Wix hosting at this time.

Motion made to adjourn the meeting at 9:15 PM.

Respectfully submitted,

Terry Foor-Pessin